Every feature you need to run your programs
From enrolments and payments to attendance and compliance. Here's everything Foxloop does for you.
7 days free. No credit card required.
Enrolments & Classes
Online Enrolment
Parents can browse your classes and enrol their kids online with a guided, multi-step form.
Reduces admin time and gets rid of paper forms.
Waitlist Management
Automatically tracks waitlist positions and sends offers when spots open up.
Fills every available spot without manual follow-up.
Class & Program Setup
Create classes with flexible pricing (per-term, per-session, casual, or package-based) and set capacity limits.
Supports the way you actually run your business.
Casual Bookings
Let parents book individual sessions with real-time availability and configurable booking windows.
Fills spare capacity with drop-in revenue.
Custom Enrolment Forms
Build enrolment forms with custom fields, sections, and required document uploads.
Collect exactly the information you need upfront.
Re-Enrolment Invitations
Send invitations for the next term to current families with one click.
Maximises retention between terms.
Term & Holiday Management
Set up terms, public holidays, and closure dates by Australian state.
Automatically adjusts schedules and pricing around closures.
Payments & Billing
Payment Processing
Accepts credit cards, bank transfers, and cash with automatic receipts and reminders.
Gets you paid on time with less chasing.
Automatic Payment Reminders
Sends escalating reminders for failed or overdue payments, then suspends enrolments if needed.
Recovers revenue without awkward conversations.
Sibling & Mid-Term Discounts
Configure sibling discount tiers and automatic pro-rata pricing for mid-term enrolments.
Makes pricing fair and transparent for families.
Credits
Issue credits for missed sessions or goodwill, with automatic application to future payments.
A simple way to keep families happy.
Stripe Integration
Connect your own Stripe account to accept payments directly, with no middleman.
You keep full control of your payment processing.
Xero Integration
Invoices and credit notes are automatically sent to your Xero account.
No double-entry, and your books stay up to date.
Day-to-Day
Attendance Tracking
Staff can mark attendance per session, and parents can check in via a PIN-based kiosk.
Gives you an accurate record of every session.
Makeup Tokens
Automatically issues tokens when sessions are missed or cancelled, redeemable against future classes.
Keeps parents happy without manual tracking.
Parent Portal
Parents manage their own profiles, student details, documents, payments, and bookings in one place.
Reduces your admin workload dramatically.
Staff & Instructor Management
Assign instructors to classes with roles, manage team members, and control access by role.
Keeps your team organised as you grow.
Communication & Compliance
Email Notifications
Over 40 automatic email types covering enrolments, payments, reminders, and more, all customisable.
Keeps parents informed without you lifting a finger.
Consent & Compliance
Collects and tracks photo consent, privacy acceptance, and terms agreement with full audit trails.
Stays on top of compliance so you don't have to.
Student Document Storage
Parents upload vaccination records, medical info, and other documents during enrolment.
Everything you need in one secure, encrypted place.
NDIS Funding Support
Configure NDIS line items, hourly rates, and generate compliant invoices per session.
Serve NDIS participants without extra paperwork.
Reporting & Data
Reporting & Analytics
View revenue trends, enrolment numbers, occupancy rates, and demographic breakdowns.
Make informed decisions about your programs.
Data Export & Import
Bulk import students and enrolments from CSV, and export any data for your own records.
Makes migration easy and keeps your data portable.
Branding & Security
Custom Domain & Branding
Use your own domain with your logo and colours for a fully branded experience.
Parents see your brand, not ours.
Encrypted Data & Audit Trails
All sensitive data is encrypted at the field level, with full logging of every action.
Your families' data is protected to the highest standard.
Passwordless Login
Parents and staff log in via a magic link, with no passwords to remember or reset.
Removes friction for everyone.
Custom Integrations
A documented integration layer with configurable notifications for custom connections to other tools.
Connect Foxloop to your existing workflow.
Ready to simplify your admin?
Join educators across Australia who use Foxloop to spend less time on admin and more time doing what they love.