The busywork handles itself
Enrolments, reminders, payments, makeup tokens, term rollovers — FoxLoop automates the repetitive admin so you can spend your time where it matters: with your students.
7 days free. No credit card required.
Less admin, more teaching
FoxLoop automates the repetitive admin tasks that eat into your week. From enrolment offers to payment reminders, these features run in the background so you don't have to think about them.
Enrolments on autopilot
Parents find your program, pick a class, and enrol themselves. No back-and-forth emails, no paper forms, no manual data entry.
- Online self-service enrolment
- Automatic waitlist offers with 48-hour expiry
- Pro-rata pricing for mid-term joins
- Casual session booking
Makeup tokens
When a student cancels with enough notice, a makeup token is issued automatically. Parents redeem it themselves for another session — no admin needed.
- Automatic token issuance on valid cancellation
- Parents self-service redeem for another session
- Configurable cancellation windows
- Automatic token expiry
Term rollover & re-enrolment
When a term ends, FoxLoop closes it, maps students to the next term's classes, and sends re-enrolment invitations — all without you lifting a finger.
- Auto-close terms on end date
- Intelligent class continuation mapping
- Automatic re-enrolment invitations
- Completed enrolments marked automatically
Payment reminders & dunning
Stop chasing overdue invoices. FoxLoop sends balance reminders automatically and escalates through a multi-stage dunning process you control.
- Automatic balance-due reminders
- Multi-stage dunning: reminders, suspension, cancellation
- Payment failure notifications
- Xero accounting sync
Notifications that send themselves
Term starting soon? Deposit due? Re-enrolment open? FoxLoop sends the right email at the right time, so nothing slips through the cracks.
- Term-start reminders (configurable days)
- Re-enrolment reminders
- Deposit due reminders
- Per-session charge processing
Class lists & attendance
Class lists build themselves as students enrol. Medical info, allergies, emergency contacts, and photo consent are all right there when you need them.
- Auto-generated class lists with medical, allergy & emergency info
- Bulk attendance marking
- Photo consent visible on class lists
- Student timelines
Ready to get started?
Try FoxLoop free for 7 days. No credit card, no commitment. Just less admin from day one.